City Administrator

The City Administrator is the chief administrator of the City and is appointed by the Mayor with the consent of the City Council.   Listed below are just a few of the responsibilities. Steven Ardiana, joined the City of Alma in October of 2024.

  • He or she shall make and keep up to date an inventory of all property, real and personal, owned by the municipality;
  • He or she shall act as purchasing agent for the purchase of all supplies, goods, wares and merchandise, equipment and material which may be requested for the various departments, divisions or services of the municipality;
  • He or she shall keep the Mayor and Council fully advised as to the financial condition and needs of the municipality and shall be responsible for and prepare the annual estimate of expenditures for presentation to the Mayor and Council prior to the passage of the annual appropriation ordinance;
  • To serve as public relations officer of the municipal government, and in such capacity to endeavor to investigate and adjust all complaints filed against any employee, department, division or service thereof and cooperate with all community organizations whose aim and purpose is to advance the best interests of the municipality and its people and to attend meetings of such organizations if in the judgment of the Administrator such attendance is necessary and desirable;
  • To attend all meetings of the Council with the duty of reporting any matter concerning municipal affairs under his or her supervision or direction and to attend such other meetings of the municipal departments and officials as his or her duties may require;
  • To analyze the functions, duties and activities of the various departments, divisions and services of the municipal government and of all employees thereof, and to make his or her recommendations regarding the same to the Mayor and Council;
  • To carry out the Mayor and/or Council’s recommendations in coordinating the administrative functions and operations of the various departments;
  • To procure facts and submit long range improvements to the Mayor and Council;
  • Recommend to the Mayor and Council the appointment and dismissal of all department heads over which he or she exercises jurisdiction. Appointment or dismissal of department heads will be made upon the recommendation of the Mayor and confirmation by the Council. The City Administrator may appoint and dismiss all subordinate employees of the municipality, as well as provide for the transfer of such employees from one department to another, except those employees covered under the Civil Service Act of the state;
  • Perform the duties of the Utilities Superintendent and/or Building Inspector in the absence of a specific appointment to those offices by the Mayor and Council;
  • Administer and be responsible for all departments and divisions of the municipal government, which are under the Mayor’s and Council’s direction, including all public utilities presently owned or hereafter acquired by the municipality, including the Fire and Police Departments, except insofar as such jurisdiction and administration conflicts with the Civil Service Law pertaining to such Fire and Police Departments. The office of the Municipal Attorney and municipal physician shall not come under the administration and responsibility of the City Administrator; provided however, said Administrator is to be available to assist those offices in any administrative matter that may arise and those officers in turn shall be available to assist the City Administrator in the discharge of his or her duties;
  • Recommend to the Mayor and Council for adoption such measures and ordinances as are deemed necessary or expedient;
  • Prepare and recommend to the Mayor and Council a classification and compensation plan;
  • Make investigations into the affairs of the municipality and any department or division thereof, and any contract or the proper performance of any obligation pertaining to the municipality;
  • Exercise general supervision over all public buildings, streets and other public property which are under the control and jurisdiction of the Mayor and Council;
  • Prepare and submit to the Mayor and Council as of the end of the fiscal year, a complete report of the finances and administrative activities of the municipality for the preceding year;
  • Keep the insurable property of the municipality appropriately insured;
  • Serve in any appointed office or as head of any department within the municipal government if the need arises and when appointed thereto by the Mayor and Council and to hold and perform the duties thereof at the pleasure of the Mayor;
  • The City Administrator shall have the duty to keep open his or her office for public affairs during days and hours set by the Mayor and Council;
  • Perform such other duties and exercise such other powers as may be delegated to him or her from time to time by ordinances or resolutions of the Council, job description, and where action of the Council is not required, such duties and powers as may be prescribed by the Mayor; and
  • To analyze the needs of the community for all types of community and economic development projects and to be responsible for preparing grant applications and administering grants when appropriate.